Frequently Asked Questions
Get answers to common questions regarding Accounts Payable below.
There are multiple ways you can submit invoices to Intel whether electronic or paper. However, the preferred method is electronic. Please talk to our Purchasing representative to decide the most cost effective method from the options below, to contact a Purchasing representative please submit a request ticket to Production Support.
Invoice Submission Options:
- Electronic Invoice
- Web Invoice, whereby invoices are submitted via the Supplier.intel.com through the Web Invoice. (A walkthrough of the steps to submit electronic invoices can be found in the Web Invoicing Walkthrough document.)
Ariba invoice, whereby invoices are submitted via the Ariba Network. (A walkthrough of the steps to submit electronic invoices can be found on page 53 of the Supplier Guide.)
- Paper invoice, whereby hardcopy invoices are sent to the address stated in the PO to Intel Accounts Payable, and then it will take a few more days for Intel Accounts Payable to enter the invoice into Intel System.
- Evaluated Receipt Settlement (ERS), whereby invoices are automatically generated upon goods received; it is only applicable to certain countries/goods purchase.
- Consignment, whereby invoices are automatically generated when Intel consumes consigned goods.
- Extensible Markup Language (XML), where supplier’s system will interface with Intel system directly through RosettaNet.
You should have received an invoice rejection notification either through email, fax, mail, or by logging into the Ariba Network. The notification explains what the rejection reason is. Once you have rectified the invoice, you can resubmit the invoice to Intel Accounts Payable.
If you have signed up for Intel’s Early Pay Program, you can utilize that process to request a shorter payment term.
First, you need to register with the Intel® WebSuite application. You will need three important pieces of information before you can start the registration process. Those three pieces of information are:
This is a 10-digit identification number provided by Intel to all suppliers. If you do not know this number or if you are unsure of the number, you can submit a request ticket to Production Support here to obtain your Supplier Number.
This is a 9-digit number that is recognized as a universal standard for identifying companies worldwide. If you do not know this number for your local company office, contact Dun & Bradstreet directly to determine your D-U-N-S Number, or request a D&B D-U-N-S® Number using a process only for Intel suppliers and trading partners.
Tax # / VAT # / Company Registration Number
This number corresponds to the country/region of your corporate address, which can be provided by your companies HR or Accounting department.
Register online at https://supplier.intel.com/seem/register.aspx. After Intel receives your application, Intel personnel will notify you via email when you have been approved for use. Then you can follow the steps detailed in this Payment Tracker walkthrough document.
If you are unable to locate an invoice, the invoice has either yet to be received by Intel, or the invoice falls outside of the 180-day invoice display threshold. For additional details about a specific invoice, you can submit a request ticket to the Production Support.
It may take some time to receive the money after Intel executes the payment, as it depends on the bank processing time. Please submit a request ticket to the Production Support for help, if you haven’t received it by four days after the payment date.
The payment is released by Intel once the agreed payment terms are reached. Please consider that payment terms are calculated from the later of the following: actual delivery date when goods are received by Intel; OR the date a valid invoice is received at Intel Accounts Payable.
- For those transactions processing through the Ariba Network, Intel generates remittances that can be viewed by logging into the Ariba Network.
- For those transactions NOT processing through the Ariba Network, Intel does not generate remittance advice but you may refer to Intel® Payment Tracker to reconcile the payment. If you have special need to obtain bank confirmation, please contact Production Support.
Please ensure you keep Intel informed promptly when you have bank information updates by submitting a request ticket to the APPO Support here. Failing to update your bank information in Intel's database will result in your payment being rejected and a delay in you receiving payment.
If you are uncertain what your current bank information is in Intel's database, please contact APPO Support for your region, Contact Us, for assistance.
If you have changed your bank account information, address, company name or any other information previously provided, please submit a request ticket to Production Support, and provide your supplier ID # and the information to be changed.
You can use our Refund Services anytime you encounter any of the following situations:
- Duplicate Payment(s)
- Wrong Payment(s)
- Debit Balance(s)
- Returned Material(s)
If you need to refund money to the United States, please follow any of the three options indicated below. If the refund is to another country, please contact Production Support by submitting a request ticket here for further instructions.
United States Refund Options:
1. Send a credit memo. (Only use if more invoices will be paid by your company within a short period of time.)
2. Send a check to:
Attn: Refund Check
PO Box 1000
Hillsboro, OR 97124
3. Do a wire transfer (deposit) in USD currency to an Intel bank account. Please submit a request ticket to Production Support.
If you need to refund money to an Intel legal entity in another country, please contact APPO Support by submitting a request ticket here for further instructions.
Upon issuing the refund, please send a confirmation note to Refund.Check.Administration@Intel.com. In the email, include the PO number related to the refund and the name of the Intel contact with whom you usually work. Once the confirmation note is sent, Intel will facilitate the processing of the refund on your PO or account.
If you have an inquiry regarding PO payment terms, PO amount, PO line amount or delivering address, you can refer to Intel's Supplier Self-Help Page for faster resolution, or call at 1-877-811-2574 option 2-5.
If there are any questions or concerns on delivery, please submit a request ticket to Production Support or call at 1-877-811-2574 option 2-5, and provide your supplier ID # and the information to be changed.